Product Requirements Document: Contact Form - Legal Compliance Field

1. Introduction/Overview

This feature adds a new required field to the contact form to comply with legal or regulatory requirements. This field will collect necessary information from job applicants to ensure adherence to applicable laws and regulations. The collected data will also be used to personalize email communication with the contact.

Goal: To successfully collect legally required data from job applicants via the contact form and use this data for personalized communication.

2. Goals

• Successfully implement the new required field on the contact form.
• Ensure the new field is clearly visible and easily accessible to users.
• Validate the data entered into the new field to meet specific format or content requirements.
• Use the collected data for personalized email communication.

3. User Stories

• As a job applicant, I want to clearly see the new required field on the contact form so that I can provide the necessary information.
• As a job applicant, I want to receive clear instructions on how to fill out the new field correctly.
• As a job applicant, I want assurance that the information I provide in the new field will be used to personalize communication with me.
• As a system administrator, I want to collect the data from this new field for compliance purposes.

4. Functional Requirements

1. The system must add a new field to the contact form for job applicants.
2. The new field must be a required field.
3. The system must validate the data entered into the new field.
4. The system must provide clear error messages if the user enters invalid data.
5. The system must store the data collected from the new field.
6. The system must utilize the data collected for personalized email communication with the contact.

5. Non-Goals (Out of Scope)

• Personalized user onboarding based on the new field is not part of this feature.

6. Design Considerations

• The new field should be placed in a prominent location on the contact form.
• The field label should be clear and concise, explaining the purpose of the field.
• Consider using a tooltip or help text to provide additional guidance on how to fill out the field.

7. Technical Considerations

• Ensure the data collected from the new field is stored securely and in compliance with relevant data privacy regulations.
• The email communication system must be able to access and utilize the data from the new field for personalization.

8. Success Metrics

• Increased number of contacts providing the required information via the new field.
• Improved personalization of email communication with contacts, measured by click-through rates or response rates.
• Compliance with legal and regulatory requirements, as demonstrated by internal audits.

9. Open Questions

• What specific data validation rules should be applied to the new field?
• What is the specific format for the new field? (e.g., text, number, dropdown)
• What is the exact legal or regulatory requirement we are complying with?